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Resume Tips


The resume is your marketing tool and should clearly demonstrate what you offer the company. In other words, it should answer "why" a company should hire you. What do you offer? How can you improve their operations, profitability or help them grow? And, it should compel the reader to want to learn even more about you! 

Resume Design Tips

Hiring Managers prefer a crisp looking resume that gets right to the point and can demonstrate accomplishments. In other words, what do you offer the company.  When writing your resume, do not use the personal pronoun "I" and do not include personal information such as marital status, age, etc. We have provided a resume template below that will improve the style and substance of your resume.


The rule of thumb is one page for early/entry level career candidates and two pages for mid-career candidates. If you have a scientific or very advanced career, your resume may end up multiple pages in length and include publications, patents, etc.  This is called a CV (Curriculum Vitae).


The first section should be a summary of your qualifications and personal attributes. Then add interest and clarity by using indentations, bullets and vary the font sizes (just don't get too fancy!). 
Do not use photos or graphics.

Job Experience

Provide relevant details about your current and past employers, such as size and scope of the organization, physical location and product line.

Job and Education Dates

Make sure the dates are clear, including month and year. 
If there are employment gaps, they may be explained in your
cover letter; i.e. returned to school to complete Master's Degree.


Show your reporting relationships and achievements with actual numbers. For example, do not say reduced scrap by 35% in first year.  State that you "reduced scrap resulting in a savings of $150,000 the first year" instead. Measurables are more meaningful when stated in actual dollars, headcounts, etc. and not percentages.

Your Degree

PLEASE be ACCURATE and HONEST.  Mis-representing a degree is the most common error on resumes and the consequences could result in your employment termination or the job not being offered.  Typically, degrees are verified by the hiring employer.  Embarrassing!



Donald Jones

1266 Cottage Lane

Centerville, VA 24770

555-235-0495 ~ Cell 555-237-4467





Successful QA Manager who established a new QA Lab and improved performance and output in an existing lab by using exceptional communication and interpersonal team building skills.  Proficient in deviation systems such as Trackwise and CAR.  Manage and meet goals on time and under budget. Able to adapt and learn quickly.




XYZ Pharmaceutical Company, Charlottesville, VA     8/1996 Present

$80 million contract manufacturer of solid dosage, generic, products.

QA Manager, supervising group of 15 QA Specialists, Technicians and Chemists.


  • Successfully conduct FDA audits, with no 483s in the past 6 years.
  • Improved batch record release from 400 to over 700 per month resulting in over $78MM in sales within 12 month period.
  • Expedite batch reviews to prevent back order, assign priority in conjunction with logistics and marketing.
  • Created batch tracking system to monitor status of batch records and eliminate backlog. 
  • Interact with customers to resolve discrepancies and deviations.
  • Author, revise and approve master documents, SOPs and LIMS data.
  • Evaluate production processes, operations and materials to assure regulatory compliance and process improvement.


ABCD Pharmaceutical Company, Schenectady, NY     7/1990 8/1996

$56 million manufacturer of liquid parenterals and liquid OTC products.

QA Associate, 2 direct reports.


  • Audited quality of all incoming raw materials resulting in $1M annual savings.
  • Prepared timely, final written reports for vendors. 
  • Developed and implemented in-coming department's SOPs and managed the quality system.
  • Responsible for ISO 9002 department certification and subsequent internal audits.



B.S. Degree, Chemical Engineering
University of Virginia, Charlottesville, VA


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